The following other vacancies urgently need volunteers to fill them. To sign up for one of these positions to fulfill your 5hr/family volunteer requirements ($100 deposit) please email Volunteer Coordinator.

Got another idea of how you can or do contribute – email the Volunteer Coordinator or ask your Age Group Coordinator if you can lighten their load!

Soccer-Related Positions

Game Scheduling Team

Volunteers needed to work together to (for Fall and Spring teams):

• Prepare initial “master schedule” for the year of home games based on information from leagues (Fall only),
• Review weekly LISA (Youth/Euro league) “weekly reschedule” notices and adjust “master schedule” accordingly,
• Prepare / post weekly schedule of LSA home games (review league changes / assign LSA teams to home fields),
• Weekend contacts to work through field changes needed on short notice (field closures etc).

All-Season Field Practice Schedule

Volunteers needed to work together to prepare practice schedule as requested.

Field Inspector/Walker Coordinators

Work with Head Volunteer Coordinator to:

• Track filled vacant positions (update online listing, etc) as volunteers register to volunteer,
• Respond to general inquiries from the potential volunteers,
• Coordinate training day,
• Be contact person for volunteer Inspectors to report field closures to,
• Update online web content for closures based on volunteer Inspectors’ reports, etc.

Gym Rental Contacts

Be primary contact for School Board Office. Duties include:

• Confirm bookings needed in Aug/Sept,
• Assign times to teams,
• Identify times not being utilized and re-allocate to other teams,
• Confirm payment due (review invoices / contracts), etc.

Event Positions

Turf Grand Opening Celebration - Event Planning Team

Supported by key board members plan the event including:

• agenda,
• speakers,
• guests (local politicians, etc),
• media,
• sponsors recognition,
• LSA home teams game (youth, women and men),
• Wine and cheese or other,
• Other activities (i.e. time capsule), etc

Boot Swap Coordinators

Shifts available during the evenings in the nights preceding the Swap and on day of Swap as follows:

Evening shifts:

• Collect boots from members, assign value ($5, $10, $15) and give member corresponding tag,
• Set up tables and layout books in size order,

Swap Day shift:

• selling hot chocolate, coffee, donuts, apparel, other,
• assist members in finding the right size / value boots,
• collect payment where difference between “tag” value and desired boot value,

Event is first-come-first-serve – lined-up starts early on Swap–Day!

Photo Days Coordinators

Duties include:

• Set date for Photo Date and retakes,
• Work with key board members to select photographer (quotes, product desired, quality, etc),
• Work with key board members to determine other tables or communications to run alongside this event (i.e. distribution of newsletter or similar),
• Work with photographer to confirm dates, retake dates, number of teams, times of event, delivery, etc
• Build a schedule which assigns all teams to a time slot (working around game schedule for that weekend, etc),
• Communicate schedule to Age Group Coordinators when complete,
• Work with Head Volunteer Coordinator to assign volunteers to shifts,
• Attend Photo Date event to ensure things run smoothly,
• Distribute pictures to Age Group Coordinators,
• Build schedule for retakes and distribute retakes to Age Group Coordinators, etc.

Pancake Breakfast Coordinators Team

New Program (This is an idea for the future possibility of a clubhouse)

Idea brought forward from a LSA member to have a monthly pancake breakfast for all members hosted at the clubhouse. For example, first Saturday of each month advertise this event, set pricing to cover costs, encourage attendance by all age groups after/before their games, coordinate additional supplies needed for this event (juice boxes, pancake mix, plastic knives etc), etc.

Objective is to bring all the members of the Club together to enjoy our wonderful clubhouse / concession facilities.

Volunteer Appreciation Night Committee

Supported by key board members plan the event including food / beverage decisions (wine and cheese or other), donations from suppliers, volunteer recognition, overall format, coordination with a home game, other as decided by volunteer team..

Awards Banquet Committee

Supported by key board members (i.e. Age Group Coordinators) plan the event including: venue selection, food / beverage decisions, slide show, medals/trophies, overall format, speakers, communication of other messages, etc.

Girls Fall Classic Tournament

Supported by key board members (i.e. Age Group Coordinators) plan the event including: field rentals, team registration, format (competitive vs. recreational), game scheduling, concessions, field marshals, referees, street markings, sponsorship (map), fundraising opportunities (i.e. 50/50 with Fundraising Committee volunteers) and all the other decisions that must be made.

Volunteers are needed to:

• set up/take down goals, nets and flags
• coordinate referees
• run concession
• rope off 10 parking spaces for volunteers etc.
• arrange for area for a tent to distribute packages and for team Check in
• Information Person

Mini Committee

Supported by key board members (i.e. Age Group Coordinator) plan the event including: game scheduling, concessions, and all the other decisions that must be made..

LISA Mini Festival Committee

 

Spring/Summer Soccer Leagues Coordinator

Supported by key board members, plan the season(s) including: registration, format (competitive vs. recreational, age groups / gender), game scheduling, referees, and all the other decisions that must be made.

AGM Leader

To carry out the agenda at the AGM (and any Special General Meetings of the membership if called) including overseeing any motions / votes and the election of the Board. (Familiarity with Robert’s Rule of Order is beneficial).

Communication

School Liaison

Primary duty is to help LSA communicate activities such as registration etc within the schools by such means as submitting content to school newsletters, hanging posters, etc. Additionally, to look for ways that LSA can work with the school on any opportunities to work together. Ideal for school PAC parent.

Monthly LSA Newsletter

Design newsletter format. Collect and edit newsletter submissions to prepare a monthly e-newsletter (email out and on website). Communicate important events, achievements, volunteering vacancies, etc to the Club membership.

Mass Member E-Mail Editor/Manager

Design email format. Collect and edit submissions as needed for email distribution to targeted recipients. Objective is to bring consistency of format and to provide for one editor/group to ensure correct/appropriate message is being sent before it is sent. Also to ensure minimal emails are sent outside of monthly newsletter to minimize mailbox overload of our members.

Weekly Game Reporter

Work with Webmaster team to design an online (website) format. Collect and edit submissions from teams (game summaries, highlights, pictures) to celebrate Club achievements and recognize members (within guidelines of PIPA while preserving safety of our youth members). Ensure correct/appropriate communications with the members.

Administration and Support

Bookkeeper

Opportunities to work with Treasurer on any combination of the following tasks:

• Cash deposits / reconciliations of the concessions (approx 4 times a year),
• Accounts payable - review invoices for approval to pay and reconcile to vendor statements, follow up on discrepancies / obtain approval to pay (confirm receipt of services), prepare cheques for signing by signatories,
• Prepare monthly deposits summary (revenues by age group, revenue type (registration dues, vs. other amounts) for accounting records,
• Complete monthly recording in Simply Accounting and provide summary reports to Treasurer for approval.

Grant Applications

Work with Treasurer to identify grants for which LSA could qualify. Collect required information and submit application. Follow up as appropriate.

Referee Payment and Administration

Work with Head Referee to:

• Assist in tracking referee assignments,
• Track shifts completed and no-shows,
• Prepare payment summary,
• Prepare cheques for signature by authorized signatories (or cash),
• Prepare summaries by game age group / gender as needed by Treasurer for financial statements,
• Distribute cheques/cash on designated date,
• Respond to inquiries by referees / assistant referees re: payment discrepancies, etc.

Assistant Webmasters

(revised: Oct 28, 2009)

Role for various members on webmaster team including:

• manage online content and polling Executive and members for new content,
• maintain custom in-house registration system, etc.

Helpful if you have some combination of the following skills:

• Business and casual writing and presentation skills
• HTML and CSS,
• graphics editing and publishing.

Volunteer Coordinators (Two per Division)

Work with Head Volunteer Coordinator to:

• Track filled/vacant positions (update online listing, etc) as volunteers to volunteer,
• Get volunteer in touch with appropriate person so that they can complete their volunteering duties (i.e. connect concession donut-ers with the Concession Coordinator),
• Respond to inquiries from the potential volunteers within your division,
• Identify additional vacancies in your area and work with Head Volunteer Coordinator to communicate vacancies (add to website listing, email out, etc), etc.

Club Maintenance

Work with key board members to:

• Take care of minor repairs,
• Deal with emergency situations,
• Identify items that need to be done, shortlist professionals (if needed), get quotes, and submit budget to Board for approval,
• Sweep locker rooms weekly / ensure orderly, and ensure sufficient toilet paper available (i.e. could be done during your child’s practice time – approx 30 minutes),
• Work with janitorial service to schedule bathroom / clubhouse floor cleaning, etc.

Lost & Found

Receive / respond to emails from Lost & Found email alias. Report “found” items on website (through webmaster). Wash items at end of year and donate / deliver to charity. Maintain Lost & Found container in the clubhouse for members to look through for lost items.

LSA Gear - Clothing and Apparel Committee

Work with key Board Members to:

• Coordinate ordering and delivery schedules / deadlines (from suppliers and by teams),
• Determine days on which Apparel Store will be open for sales at the Clubhouse / collect member orders and show samples (i.e. every Saturday 2-4pm),
• Ensure full payment collected and provide any reports / summaries needed by Treasurer for monthly accounting,
• Incorporate new product offerings as identified,
• Coordinate distribution to teams when orders arrive, etc.

PIPA (Privacy and Personal Information Act) Officer

Work with key board members, LSA volunteers, and other representatives to:

• Monitor website and other communications for violations,
• Prepare online policies to be communicated to LSA members / volunteers to ensure clear understanding of requirements / limitations and compliance,
• Serve as go-to person for members to ask if they are about to do something they worry might be in violation of PIPA

Committees & Planning

Fundraising Committee

Identify and organize fundraising events to be conducted in the year to fund further capital plans (i.e. lighting upgrade and artificial turf in the “Cage” so mini/euro games could be held there and to provide a more game-like practice surface, etc). Work with School Liaison and Communication volunteers to communicate events to area residents / members, etc.
Possible examples include:

• 50/50 events (i.e. at Salmon Kings games, LSA events, etc) and work with Treasurer to arrange Gaming Licenses / Gaming Reports,
• Silent Auction / Dinner,
• Charity Concert,
• Penny drives, bottle drives, plant sale, other

Other Committee

Work with key board members and other volunteers as needed.

• Club Policies – internal review of policies, create new, revise existing, present to board / membership for approval as needed,
• Public Relations / Media – identify opportunities to engage media and other groups (i.e. politicians) to advertise events (Jamboree), communicate important messages (CFAX re: Turf Project), and prepare briefs as needed,
• Technical – set Club objectives,
• Discipline – review discipline cases, interview parties, assign consequent as appropriate, report outcomes to board,
• Scholarship – communicate when applications being accepted, outline guidelines/qualifications, review applications, provide recommendations to Board,
• Coaching Bursaries – work with University / College to recruit qualified participants, communicate program, maintain relationship with participants to ensure satisfied with arrangement, ensure payment as per policy,
• Sponsorship – identify sponsorship opportunities and potential sponsors (such as fencing signage, jersey logos, etc). Pursue sponsorship as identified. Prepare sponsorship kit for future reference / use.

Concessions

Concession Pricing and Menu

Work with the Concession Coordinator to design a menu of items to be sold in the concession . Determine appropriate pricing based on actual supply costs. Prepare “price lists” for posting in concessions.

Concession Coordinator / Scheduler

Braefoot Park

Work with volunteers recruited by Head Volunteer Coordinator to communicate shifts, duties, and be primary contact for all volunteers / concession operations questions. Include overseeing scheduling over donut-ers, concession openers / closers, inventory purchasers, price/menu team, etc. Includes ensuring adequate equipment, setting schedules with Head Volunteer Coordinator, training volunteers re: safe and alarm. Ensure money deposited to bank and sufficient records kept to provide Treasurer with financial information needed.

Seniors' Friday/Saturday Home Games

Assign Teams to provide volunteers, send reminders to teams of upcoming shifts, and be primary contact for all questions relating to Senior’s home game nights. Include overseeing concession openers / closers and training volunteers re: cash, keys etc.

Weeknight Practice Night Concession

Assign volunteers to shifts (approx 1 hour shifts Monday through Thursday nights that correspond to their child’s practice time) to host the clubhouse / concession primarily including coffee / snacks sales. Duties include sending reminders to volunteers of upcoming shifts to and being primary contact for all questions relating to Weeknight Practice clubhouse operations. Include overseeing concession openers / closers and training volunteers re: safe and alarm.